Vetoquinol moves into project mode with Sciforma

London, 21 November 2014 Vétoquinol, the specialist in animal health, is engaging Sciforma to industrialise its project management, presenting a comprehensive and consolidated vision of its whole portfolio.

Solid growth increases project management requirements

Vétoquinol reports solid and steady growth, with its 2013 net income up 4.5%. 83% of its turnover resulted from its international operations in 2013 and such development is ensured through an ambitious strategy of “hybrid profitable growth” combining organic growth and external growth. The group also invests heavily in R&D (it spent 20 million euros on R&D in 2013, representing 6.7% of its turnover), as well as in marketing and in its production facilities. In total, the contribution to turnover from these investments rose 4 points, reaching 44% in 2013.

Therefore, the Information Systems Department (ISD) sought to implement a project management solution which could easily be used by all staff in order to facilitate the exchange of information between ISD’s different services – research, business applications, support and operations. After an in-depth market study, it chose PSNext 2.5 (now Sciforma), which enables it to manage the entirety of an IT project, from research to maintenance, development and planning.

As a consequence of this accelerated growth rate, Vétoquinol has seen the number of its projects multiply over the last ten years. So much so, that the Group decided to introduce project mode for its product development and was guided in this by Manageos consulting firm. With regard to a tool, Vétoquinol originally relied on MS Project.

"If, 10 years ago, MS Project enabled us to benefit from the basic features of project management, as the number of projects increased, the tool was no longer suited to our requirements. For example, it was unable to run a multi-project consolidation so as to present a c omprehensive vision of our entire portfolio” explains Elodie Marc, Vétoquinol’s Product & Project Coordinator. “We went in search of a specifically dedicated tool which would enable us to follow the complete life-cycle of our projects whilst developing a wide variety of reports destined for different people in the company. After an in-depth market study we chose Sciforma - PSN 8 at the time. Later on, we migrated to Sciforma’s most recent versions".

Sciforma – a solution for autonomous users

Several factors influenced Vétoquinol’s choice. “On the one hand, the solution is perfectly adapted to the size of our business. On the other, the settings options and the guidance provided by the software publisher helps users to increase in autonomy, which is in perfect harmony with our own strategy. Finally, the solution is much simpler to use than the majority of other tools on the market. In this respect, the ease of use and handling makes users autonomous without the need to have extensive training” explains Elodie Marc. “At the same time, Sciforma facilitates multi-project consolidation and offers countless reporting possibilities which are very useful to us.”

Today, Vétoquinol is running several active projects with a minimum life-cycle of 4 years - the majority last between 6 and 7 years but some can continue for ten years or so. The development of a medicine takes a particularly long time, due in particular to having to respect numerous regulatory requirements (research, clinical tests, registration procedures, etc.). The project then transfers into the hands of a Product Manager, sales and marketing operations being managed through another tool.

In addition to being able to group data via filters (pre-projects, current projects and finished projects), Vétoquinol can prepare numerous reports destined for the different functions of the company: “We prepare a classic project report for our management, detailing the progress of projects as well as the principal milestones and key dates. The same indicators are analysed in a multi-project report which provides, in particular, for an overview of resource utilisation throughout the year” expounds Elodie Marc. "Furthermore, we can follow costs per project and per activity and through two approaches, namely actual and provisional. Other reports ensure the consolidation of expenses and detail the time for each resource, for control purposes. Management, the Business Department and the Product Development Department benefit from tailored reports, as do the Project Managers and the PMO."

The latter (Vétoquinol has 4 Project Managers and 2 PMOs) use Sciforma to plan their projects and the resources required for them. Around 150 people enter their time directly into the tool. The data thus generated is used directly by about forty people, but many more receive reports. “In my role as PMO, I am the only resource authorised to create reports. I am also responsible for administrative functionality, database settings, project consolidation, monitoring development expenses and indeed monitoring good practice in project management through a check of information captured” specifies Elodie Marc.

Complete project management, expandable on request

The main benefit of using Sciforma highlighted by Vétoquinol relates to the tool’s great flexibility. "I greatly value Sciforma because I can do practically everything that I want to – the tool enables me, certainly, to carry out multi-project consolidation, with monitoring of resource utilisation and project progression, but it also allows me to keep track of the cost of each project" affirms Elodie Marc. "In general, I can respond quickly to any request for a report or consolidation. I cannot remember ever having replied “It’s not possible”! This feasibility guarantee is essential for us, as it means that our creativity is never restrained by the tool’s limitations".

At the same time, Vétoquinol appreciates having had the same Sciforma consultant for 10 years: "She knows the specific nature of our activities perfectly, as well as the history of earlier versions. Not only does she know how to advise us effectively whenever we ask her to, but she is also proactive when she considers it necessary to be so. That is why we remain faithful to Sciforma; the solution suits us, the support is of quality and perspectives for development are considerable" concludes Elodie Marc. "In brief, autonomy, simplicity of use and settings and rapid multi-project consolidation are the three key features which characterise our use of Sciforma. The tool’s flexibility allows us to consider all manner of development and the software publisher’s guidance helps us to quickly achieve any new idea."

Elodie Marc, PMO at Vétoquinol

After an initial training in Process Engineering at the Ecole de Mines in Albi, Elodie joined Vétoquinol for a 6 month work placement. At the end of the placement, she was recruited to be PMO, responsible for setting up the Sciforma solution and the publication of reports, in particular. Vétoquinol is a company on a human scale and Elodie appreciates the variety of activities in which she participates "Listening to my colleagues to understand their needs and rapidly finding solutions is what I really like about this job."

About Vétoquinol

Vétoquinol is a well-known international player in animal health, both for livestock (cattle and pigs) and domestic animals (dogs, cats). Independent and a ‘pure player’, the Group innovates, develops, manufactures and markets veterinary medicines and non-medicinal products in Europe, America and in Asia Pacific. Since its creation in 1933, Vétoquinol has combined innovation with geographic diversification. The strengthening of its product portfolio and the acquisitions made in high-potential regions ensure the Group’s hybrid growth. The 10th veterinary laboratory worldwide, Vétoquinol employs nearly 2000 people, reported a turnover in 2013 of 299.7 million euros and has been listed on the NYSE Euronext Paris exchange since 2006.
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